Why are we requesting this data?
In light of our focus on making sport more inclusive we feel it is important to comprehensively understand the demography of the Talent pathway and Performance programs across the UK. This research looks to establish a baseline of information and insights from which we can all continue to develop our inclusion policies as we look to the future.
We are aware of the significant work that is planned and underway in this area across the sector and hope that by participating in this research NGBs can benefit from support and guidance provided by SIRC on best practise data collection and processing, and from the insights generated.
We want to build a more complete picture of the demographics of the talent and high-performance system.
UK Sport and the Home Country Sports Councils (Sport England, Sportscotland, Sport Wales and Sport NI have commissioned Sheffield Hallam University to carry out this work on their behalf.
What data are we requesting?
We are requesting data relating to the characteristics of athletes, coaches and the workforce of the Talent and Performance Pathways of each NGB/SGB in the UK. The data is personal information and includes gender, gender identity, age, postcode, ethnicity, religion, nationality and education. The data categories are based on those used by the Office of National Statistics for purposes of National Census next due in 2021.
When will we be requesting data?
We will be requesting data in January 2021, and the process of collection will continue through February and March.
Why do you need postcode?
The postcode is used for two reasons, firstly to understand where the athletes, coaches and workforce from your Talent and Performance Pathway are based in the country. We will not be reporting individual postcodes or street addresses etc but may report general statistics e.g. 50% of athletes live within 10 miles of a training venue.
We also use postcode to calculate the Index of Multiple Deprivation (IMD) a national value used to understand the affluence of a particular area. This will allow us to understand the socio-economic status of the areas in which your members live.
Who will get access to the data?
The raw data that you provide will only be accessed by the Sheffield Hallam University researchers who will be processing it (approximately five members of staff). Any data provided to third parties (UK Sport or the Home Country Sport councils) will have been aggregated, no individual data points will be reported.
Will any individual be identifiable from the data?
It may be possible to identify individuals from the raw data if you have knowledge about the members of the talent and performance pathways. As previously stated, access to the raw data itself will be very restricted. If analysis of the data reduces the data set to a number low enough for identification to be made possible, this will also not be reported.
Are you GDPR Compliant?
The University undertakes research as part of its function for the community under its legal status. Data protection allows us to use personal data for research with appropriate safeguards in place under the legal basis of public tasks that are in the public interest. A full statement of your rights can be found at https://www.shu.ac.uk/about-this-website/privacy-policy/privacy-notices/privacy-notice-for-research.
What is your lawful basis for collecting this data?
Under Article 6 of the GDPR, processing of this data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
For special category data such as this we also rely an Article 9 condition A9(2)(j) which covers research purposes, A9(2)(g), substantial public interest and Data Protection Act Schedule 1 para 8 (equality of opportunity or treatment).
How will you store this data?
The security of this data is very important, it will be stored on the Sheffield Hallam University secure server with access restricted only to those who require it for purposes of this research project. If staff move or leave the project/University, their access will be terminated immediately. Copies will not be taken without authorisation and the data will only be processed on University equipment.
How will we be asked to provide you with the data?
We will send you a password protected Excel worksheet for you to complete, this will contain a series of dropdown boxes in which you can input your data. If you have an existing database that can produce a spreadsheet of data, you may be able to use this instead. Data will be transferred via our secure data transfer tool “ZendTo” this provides encryption to the email and it’s contents for added security.
We only require data that you already hold and request that you do not collect any additional data from your membership.
Do we need to let our members know about this research?
If you haven’t already told your members that their data may be used for purposes of research then we require you to inform your members that you are providing this data to assist with this project. This could be done via email, on a newsletter or by directing people to a statement on your website. Please also use our data privacy notice in your communication here.
Where personal data is used for research and statistical purposes the data subject rights to restrict processing, object to processing, and their right of access and rectification are exempt when these are likely to “render impossible or seriously impair” the research.
Our exemption is found in the GDPR Article 89(2) and the Data Protection Act Schedule 2 part 6). This means that you do not have to provide an opt-out from the data sharing for this purpose, however, should you wish to give your members the option to opt their data out of the project, it will be your responsibility to ensure that their data is not shared with us.
Who can I contact if I have any questions?
Each Home Country Sport Council have been designated a key contact; in the first instance we ask that you contact the individual relevant for your location
England – Tim Vernon t.vernon@shu.ac.uk
Scotland – Simon Goldsmith s.goldsmith@shu.ac.uk
Wales – Alex Harrison a.harrison@shu.ac.uk
Northern Ireland –Ryan Storey r.storey@shu.ac.uk
For any general queries please contact David Barrett d.barrett@shu.ac.uk
You should contact the Data Protection Officer if:
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You should contact the Head of Research Ethics if:
The Head of Research is: Professor Ann Macaskill. Contact details email below.
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| Postal address: Sheffield Hallam University, Howard Street, Sheffield S1 1WBT Telephone: 0114 225 5555 | |
